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Administrative documents play a very important role important role in the management of institutions, enterprises and organizations. Currently, the main types of administrative documents are: resolution, order, instruction, decision, order. It is mandatory to publish administrative documents on the following issues:

organizational;
production planning;
construction, material and technical supply;
sales;
finance and credit;
labor and wages.

These, of course, are not all the issues on which it is necessary to create administrative documents, but they are the most typical and stable grounds for their mandatory publication. Administrative documents are of an administrative nature. They are addressed to lower or subordinate organizations, groups or individual officials. The scheme for preparing administrative documents is as follows:

comprehensive study of the issue, preparation of a draft document;
approval of the text and its signing;
discussion and adoption of a document at a meeting of a collegial body (resolution, decision).

Draft administrative documents can be prepared by individual specialists or structural divisions. The main administrative document is an order. Order(by main activity) - legal act, issued by the head of the enterprise, acting on the basis of unity of command, to resolve the main and operational tasks of the enterprise. Orders are issued:

the order of the enterprise's activities;
decisions and instructions on organizing work;
organizational events;
results of the work;
audit results.

Orders are issued only when necessary. Changes, additions, and cancellations of orders are made only by orders. Preparation of draft orders includes the following stages:

studying the essence of the issue, legislative acts, other documents published on this issue, elaboration of information and reference documents of the enterprise;
preparation of document text;
approval of the text of the document;
signing the order;
bringing to the attention of performers.

The preparation of the order is entrusted to a structural unit, a group of specialists, or an individual official. The text of the order consists of two parts:

a statement that sets out the facts, reveals the reasons and goals that served as the basis for the creation of the order. If the order was based on a government document, then you must indicate the name of the document, its author, date, number and title;
administrative.

The administrative part of the text of the order begins with the word I ORDER and is written from the zero position of the tabulator. The text is divided into paragraphs. Management points are built according to the following scheme: executor (position name, initials and surname, or structural unit, or organization) - action - deadline. The last paragraph of the order is formulated as follows: control over the execution of the order is assigned to: job title, initials and surname. If the manager himself will monitor the execution of the order, then the control clause is omitted. The date of the order is the date of its signing, the date of its commencement. The order is signed by the head of the organization. Making changes and additions to a signed order is not permitted without the permission of the signatory. A mailing list is compiled for the draft order to the units and officials affected by the order. Before signing, the draft order is endorsed by the heads of structural divisions, officials responsible for its execution, and a lawyer.

External coordination with other organizations can also be carried out if the order affects their interests. Approval is issued with the stamp “Approval”. Order details:

Name of the organization;
name of the document type - ORDER;
date, number;
place of compilation;
title;
text;
signature;
visa approval.

Copies and extracts are made from orders for ease of use within the organization. Extract from the order- a copy of the main part of the document text, which is necessary for work. The stating part of the text is written in full. Details of the extract from the order:

name of the ministry or department;
Name of the organization;
name of the document type - EXTRACT FROM ORDER;
date, number (same as the order);
place of compilation;
title;
part of the text;
signature (other than personal signature);
certification inscription (separated from the signature by 2-3 intervals).

Orders are issued on general forms.

The next type of administrative document is an order. Order- a legal act of management of a state body that is binding on citizens and organizations to which it is addressed. They are published by enterprises, organizations, governments, district administrations, etc. The following types of orders are distinguished:

A) long-acting; b) concerning a specific issue.

The text of the order has a stating and an administrative part. The stating part of the text of the order- the part in which the purposes and reasons for the order are indicated. It is advisable to use the following wording: “In accordance with”, “In connection with”, “For the purposes of”. The administrative part of the text of the order begins with the word I OBLIGATE, it indicates the prescribed actions. The order form consists of the following details:

name of company;
name of the document type;
date, number;
place of publication;
title;
text;
signature;
approval mark.

The text is drawn up on A4 format. The draft order is agreed upon with persons interested in this document. The executors of the order can be institutions, structural divisions, and officials.

Another type of administrative document is an instruction. Note- administrative document issued by authorities government controlled, ministries, departments, organizations on organizational and methodological issues. Issues of an organizational and methodological nature include the following:

a) organization of execution of orders;

b) organization of execution of instructions.

The right to issue instructions in organizations is granted to managers, their deputies, and heads of structural divisions, who act with the rights of unity of command within the limits of their competence. The text of the instruction, as a rule, consists of two parts: stating; administrative. The stating part of the instruction text reveals the reasons for issuing the document and begins: “In pursuance of...”, “For the purposes of...”, “In accordance with...”.

The administrative part of the instruction text begins with the word I PROPOSE, it indicates the prescribed actions. The text can be divided into paragraphs and subparagraphs. Each item is constructed according to the following scheme: the surname and position of the performer in the dative case after the word I PROPOSE - action - deadline. The last paragraph of the instruction assigns control over the execution of the document to a specific official. The date of the indication is the date of its signing. The instruction is issued on A4 format. The instruction form consists of the following details:

name of the ministry or department;
Name of the organization;
name of the document type;
date, number;
place of publication;
title;
text;
signature;
approval mark.

The next type of administrative document is a decision. Solution- an administrative document of a collegial governing body issued by ministries, departments, scientific councils. The text of the decision consists of stating and administrative parts. In the stating part the reasons for issuing the document and the goals that are achieved in its implementation are stated.

In the administrative part indicate the name of the body making the decision, then - the word DECIDED on a separate line. The administrative part is divided into paragraphs. Each item is constructed according to the following scheme: surname and position of the performer in the dative case - action - due date. The decision is signed by the chairman and secretary of the collegial body. The decision form consists of the following details:

Name of the organization;
name of the document type;
date, number;
place of publication;
title;
text;
signatures (chairman, secretary);
visas.

The next type of administrative document is a resolution. Resolution published by higher authorities state power, committees and commissions formed under government agencies.

introduction........................................................ ........................................................ 3

1. Classification of administrative documents.................................................... 5

2. Stages of preparation of administrative documents.................................... 7

2.1 The procedure for issuing administrative documents in the context of collegial decision-making………………………………………………………7

2.2 The procedure for issuing administrative documents in conditions of sole decision-making…………………………………………………………….9

3. Rules for drawing up administrative documents.................................... 12

Conclusion................................................. ............................................ 18

List of sources and literature......................................................... 19

APPLICATION

introduction

The activities of an institution, organization, enterprise are reflected in various documents that are interconnected and constitute documentation systems used in a certain area.

We can give a classification of documentation systems, the ratio of which in the office work of different institutions is not the same:

Organizational documents;

Administrative documentation;

Information and reference documents and reference and analytical documentation;

Planning documentation;

Reporting and statistical;

Personnel documentation;

Accounting documentation.

Among the wide variety of documents of enterprises and organizations included in listed groups, organizational and administrative management documentation (ORD) occupies a central place.

ORD is classified into three groups:

1) organizational documents (charters, regulations, instructions, staffing table and etc.);

2) administrative documentation (orders, instructions, resolutions, decisions, instructions, etc.);

3) information and reference documentation (letters, acts, protocols, certificates, etc.).

In my work, I examined the system of administrative documentation in more detail.

The purpose of the work is to consider the stages of preparation and rules for drawing up administrative documents.

Job objectives:

1. give a classification of administrative documents;

2. determine the stages of preparation of administrative documents depending on the conditions of decision-making;

3. consider the rules for drawing up administrative documents.

The relevance of this topic is that administrative documents regulate and coordinate activities that allow the governing body to ensure the implementation of the tasks assigned to it and thereby obtain the maximum effect from its activities, which is especially important in a market economy.

When studying this issue GOST R 6.30-2003 “Unified documentation systems” were used. Unified system of organizational and administrative documentation. Requirements for paperwork” and standard instructions for office work in federal executive authorities, approved by order of the Ministry of Culture and Mass Communications Russian Federation dated November 8, 2005 No. 536.

Also, when determining the stages of preparation of administrative documents, the textbook “Office Management. Organization and technology of documentation support for management”, ed. prof. T.V. Kuznetsova.

When studying the rules for drawing up administrative documents, we used the textbook “Rules for drawing up documents: Commentary on GOST R 6.30-2003 “Unified documentation systems. Unified system of organizational and administrative documentation. Requirements for the preparation of documents” Chukovenkova A.Yu. and Yankova V.F., as well as the educational and methodological complex “Document Management and Office Work” by Panfilova T.A. and Kondratieva T.N.

The textbook edited by me provided great assistance in writing the work. V.A. Kudryaev "Organization of work with documents."

1. CLASSIFICATION OF ADMINISTRATION DOCUMENTS

Administrative documents are documents that record decisions on administrative and organizational issues of the organization’s activities. These documents regulate and coordinate activities and allow the governing body to ensure the implementation of its tasks.

Regardless of the organizational and legal form, the nature and content of the organization’s activities, its competence, structure and other factors, the management of any organization is vested with the right to carry out executive and administrative activities and, accordingly, issue administrative documents.

Administrative documents contain decisions that go from top to bottom through the management system: from the governing body to the governed body, from the head of the organization to structural divisions and employees. It is these documents that implement vertical controllability of objects.

In legal terms, administrative documents relate to legal acts: they express specific legally authoritative instructions of the subjects of management. The specificity of such instructions is manifested in the fact that with the help of administrative documents, problems and issues arising in the field of management are resolved; their addressees are specific institutions, structural units, officials or employees; they are legal facts that give rise to specific administrative-legal relations.

Taking into account the scope of their action, administrative documents are divided into:

1) legal acts of the federal level - acts issued by the President of the Russian Federation, the Government of the Russian Federation, federal executive authorities (ministries, committees, agencies, services, etc.);

2) legal acts operating at the level of constituent entities of the Russian Federation - republics, territories, regions, cities of republican significance of Moscow and St. Petersburg, autonomous regions and districts, as well as territorial entities;

3) legal acts of organizations, institutions, enterprises.

The following types of administrative documents are also distinguished: order, order, instruction, decision, resolution.

The basis for issuing an administrative document may be:

¾ the need to implement adopted legislative, regulatory legal acts and other decisions of higher authorities and earlier decisions made this organization;

¾ the need to carry out one’s own executive and administrative activities, determined by the functions and objectives of the organization.

From the point of view of the procedure for resolving issues (decision making), all administrative documents are divided into two groups: documents issued under collegial conditions and documents issued under conditions of individual decision-making. In the next chapter, I will consider the stages of preparing administrative documents depending on the given decision-making conditions.

2. Stages of preparation of administrative documents

2.1 The procedure for issuing administrative documents in the context of collegial decision-making

Preparation of administrative documents for collegial decision-making includes the following stages:

1) Preparation of materials for a meeting of the collegial body.

2) Submission of materials for consideration by the collegial body.

3) Discussion of the issue (prepared materials) at a meeting of the collegial body.

4) Making a decision based on the materials reviewed.

5) Drawing up minutes of the meeting.

6) Publication of an administrative document.

7) Bringing the decision to the executors.

The first stage involves the collection of information on the issue and its analysis and ends with the registration analytical report. This work is carried out in accordance with the work plan of the collegial body by a specialist or group of specialists from the relevant structural unit. The necessary information may be requested from other departments, subordinate and other organizations. The certificate must contain comprehensive and comprehensive information and specific proposals for solving the problem. It must be agreed upon by all specialists interested in the decision being prepared and signed by the head of the department presenting the issue for consideration. Along with the certificate, a draft decision of the collegial body is being prepared. Information on the issue and a draft decision are drawn up on standard sheets of paper. The draft decision contains the rationale for the decision and the administrative part - instructions.

At the second stage, the prepared materials - a certificate and a draft decision - are transferred to the secretary of the collegial body - as a rule, 10-15 days before the meeting. This time is necessary to reproduce the submitted materials and distribute them to members of the collegial body for preliminary study. Before the meeting, members of the collegial body should have the opportunity to study the materials in order to have an idea of the issue that will be considered at the meeting.

At the third and fourth stages, the chairman of the collegial body gets acquainted with the presented materials, organizational measures are taken to prepare the meeting (an invitation, agenda, materials for the meeting are sent to members of the collegial body), the presented materials are discussed at the meeting, opinions are expressed on the draft decision and proposals for changing it and addition. As a result of the discussion, amendments to the draft may be made, which are accepted if members of the collegial body vote for them. As a result of the discussion, a decision is made by a majority vote or a qualified majority (2/3 of the votes).

The fifth stage reflects the specifics of the activities of collegial bodies: it is recording the progress of the meeting in the minutes. During the meeting, rough handwritten notes of the proceedings of the meeting, stenographic recording or sound recording on tape are kept. In higher authorities and management, sound recording is accompanied by shorthand recording. After the meeting, minutes of the meeting are drawn up based on the recordings. If the minutes are drawn up on the basis of handwritten notes, it is advisable to agree with the speakers on the recording of their speeches. In this case, the speaker endorses the protocol in the left margin opposite the recording of the speech. After approval, the protocol is signed by the chairman of the collegial body and the executive secretary.

The sixth stage is the publication of an administrative document by decision of the collegial body. Decisions of collegial bodies are formalized by resolutions or decisions. Resolutions are issued by the highest bodies of state power and administration (for example, the Government of the Russian Federation), representative and collegial executive bodies of the constituent entities of the Russian Federation (for example, the Moscow City Duma, the Moscow Government, etc.). Collegial bodies of institutions, organizations, enterprises (for example, the general meeting of founders (participants), shareholders, the board of directors of an open joint-stock company) issue decisions. Decisions of an informational nature, as a rule, are not formalized in the form of an administrative document and are recorded only in the protocol. In management practice, such decisions are called protocol decisions; they are conveyed to the executor by extracts from the minutes of the meeting.

The seventh stage is the replication of the document, its distribution (as soon as possible) or transfer to the performers.

2.2 The procedure for issuing administrative documents in conditions of sole decision-making

The procedure for issuing administrative documents in conditions of sole decision-making - orders, instructions, instructions - includes the following stages:

1) Initiating a decision (justifying the need to issue an administrative document).

2) Collection and analysis of information on the issue.

3) Preparation of a draft administrative document.

4) Approval of the draft document.

5) Finalization of the draft administrative document based on comments.

6) Making a decision (signing a document).

7) Bringing the administrative document to the executors.

The documentation procedure is the organizing principle in the preparation and publication of an administrative document and is designed to ensure its compliance with current legislation.

Draft administrative documents are prepared on a planned basis (in accordance with a previously developed plan or program), on behalf of the organization's management, on the initiative of the heads of structural divisions or subordinate organizations, as well as individual specialists. The justification for the need to issue an administrative document can be set out in a memorandum, a certificate of analytical or informational content, a proposal, a conclusion, an act, or an official letter. These documents act as the trigger for a decision.

Draft administrative documents are prepared by specialists from structural divisions. If a draft document affects the interests of various departments, by decision of the organization’s management, a temporary commission is created or a group of workers is appointed to prepare a draft administrative document.

Collection and analysis of information to develop management decision provides for the collection of objective, sufficient and timely information. To do this, it is necessary, first of all, to determine the sources of such information - these could be legislative acts and regulatory documentation; current documentation of the organization; documents coming from superior and subordinate organizations; archival documents; publications in periodicals; scientific materials, etc. The result of collecting and analyzing information on the issue is the development of a management decision, and, as a rule, in the process of analyzing the information, various options decisions and after a comprehensive assessment of them, one, the most acceptable, is selected.

Preparation of a draft administrative document: registration of the developed decision in the form of a draft administrative document is carried out not on a form, but on a standard sheet of A4 paper according to the same rules as the final document. The word “Project” is entered in the upper right field. The text of the document is formatted in the same way as if it were final version document.

Approval of a draft document involves approval (if internal approval is sufficient to issue the document) and external approval (if it is necessary to carry out an examination of the solution in other organizations).

Ensuring high-quality preparation of draft documents and their coordination with interested parties is the responsibility of the heads of departments that submit the draft.

Projects and appendices to them are endorsed by the executor and the head of the department that submitted the project, by the heads of departments for which tasks and instructions are provided in the project, as well as by the head of the preschool education service and the legal service (endorses draft regulatory legal acts).

Visas are issued for back side the last sheet of the first copy (original) of the draft document in its lower part.

During the approval process, comments and additions to the draft document may be made. They can be entered directly into the submitted draft document or drawn up on a separate sheet as a special opinion or comments. In the latter case, when endorsed on the draft document, in addition to the signature of the endorser and the date, the following mark is affixed: “Special opinion is attached” or “Comments are attached.” A special opinion, drawn up on a separate sheet, is attached to the draft document and returned to the project developers for finalization of the document. When submitting the finalized document to the manager for signing, all dissenting opinions and comments will have to come along with the document for the manager's consideration.

However, if fundamental changes are made to the project during the approval process, it is subject to reprinting and re-approval. It must be remembered that re-approval is not required if, when finalizing the draft document, only clarifications of an editorial nature were introduced that did not change its content.

Finalization of the draft administrative document based on comments involves introducing comments into the draft document based on the results of approval, finalizing the agreed draft document on the organization’s letterhead and presenting it to the head for signing.

Control over the correct execution of draft documents is carried out by the management documentation support service (DOU).

If the draft administrative document was prepared on behalf of a higher organization, the draft document is drawn up not on the organization’s letterhead, but on standard sheets of paper and sent to the higher organization with a covering letter and an explanatory note.

Decision making, i.e. The signing of the administrative document by the manager is the decisive stage in the preparation of the administrative document. The manager’s signature turns the draft document into a full-fledged document with legal force.

Draft documents are printed on standard forms of the established form and presented for signature, if necessary, with a certificate, which must contain summary the essence of the project, justification for its necessity, as well as information on the basis on which the project was prepared and with whom it was agreed.

Bringing the administrative document to the executors means replicating the document, sending it out (as soon as possible) or transferring it to the executors.

3. preparation of administrative documents

An order is a legal act issued by the head of an organization (its structural unit), acting on the basis of unity of command in order to resolve the main and operational tasks facing this body. IN in some cases may concern a wide range of organizations and officials, regardless of subordination.

Orders on core activities are issued during reorganization, liquidation of an institution, approval and change of structure and staff, in order to approve and (or) put into effect documents (regulations, instructions, rules, regulations, etc.), if necessary, regulate issues of financing, material technical support, scientific and technical policy, information and documentation support, social policy etc. For an example of drawing up an order for the main activity, see Appendix 1.

Orders on personnel (personnel orders) regulate the reception, movement, dismissal of workers, the provision of leaves, the assignment of ranks, the imposition of penalties and incentives for workers. For an example of an order for personnel, see Appendix 2.

Draft orders for core activities, prepared for approval, are drawn up on standard sheets of paper with all the necessary details applied and the indication “Project” in the top field of the document on the right. Draft orders are drawn up on the basis of a thorough and comprehensive study of issues that require resolution, so that the instructions contained in the drafts are specific and realistic, comply with current legislation, are provided with sufficient material, technical and financial resources, and eliminate the need to adjust the decisions made in the future.

The title is a mandatory detail of the order; it must be formulated clearly, as briefly as possible, expressing the main content of the document, and must answer the question “About what?”, for example: “On the creation of a branch of the company in Tver”, “On changing the charter of the company ".

In orders the text is presented in the first person singular(“I order”, “I offer”, “I ask”).

The text of the order consists of two parts: stating (preamble) and administrative.

The ascertaining part provides the rationale for the prescribed actions. If the basis for issuing the order was a legislative or regulatory legal act of a higher organization or a document previously issued by this organization, its name, date, and number are indicated in the ascertaining part. If the order is issued on its own initiative, i.e. in fulfillment of the functions and tasks assigned to the organization, the ascertaining part formulates the goals and objectives of the prescribed actions, sets out the facts or events that led to the issuance of the order.

The preamble may begin with the words “For the purpose of”, “In pursuance of”, etc.

The ascertaining part is separated from the administrative part by the word “I ORDER”, which is printed on a new line from the field in capital letters. The stating part may be absent if the prescribed actions do not require explanation or justification.

The administrative part must contain a list of prescribed actions, indicating the performer of each action and the deadline for execution. In this case, the administrative part is divided into paragraphs if the execution of the order involves several performers and the performance of actions of different nature. Items that include managerial actions of an administrative nature begin with a verb in the indefinite form. For example: "1. Create working group included..."

If the action involves a specific performer, the corresponding paragraph of the document must begin with an indication of the position and surname of the performer (the initials in the text are placed after the surname) in the dative case. Organizations or structural divisions may be indicated as performers. Information about a managerial action is conveyed by a verb in an indefinite form and an object indicating the object of the action. For example:

1. Head of the Production and Implementation Department information systems Vorobyov K.V. prepare a draft “Terms of Reference...”.

The indication of the execution date is printed on a separate line and is formatted as the execution completion date. For example: “Deadline for submission is 07/15/2003.”

The last paragraph of the administrative part indicates specific persons who are entrusted with control over the execution of the administrative document. For example: "5. Entrust control over the execution of the order to the deputy general director Yaroslavtsev T.P."

If an order changes, cancels or supplements a previously issued document or some of its provisions, then one of the paragraphs of the administrative part of the text must contain a link to the document being canceled (document clause) indicating its date, number and title. The text of the paragraph must begin with the words “Recognize as invalid...”.

The order should not include the clause “Order to be brought to the attention of...”. The divisions (officials) to whose attention the order is brought are listed in the distribution index, which the executor prepares along with the draft order.

Before being submitted for signature, the draft order is endorsed by all interested departments and officials. Visas are affixed on the first copy of the order at the bottom of the last sheet of the document or on the back of the last sheet.

If there are reference or analytical annexes to the draft order (graphs, diagrams, tables, lists), references are given in the text of the order in the relevant paragraphs of the administrative part: “(Appendix 1)”, “(Appendix 2)”. On the appendix itself, in the upper right corner of the first sheet, the word “Appendix” is printed (if there are several attachments, they are numbered) and it is indicated which order or point of the order the appendix relates to.

If the appendix to the order is an approved document (regulations, rules, instructions, etc.), the following mark is made in the corresponding paragraph of the administrative part: “(attached)”, and the document approval stamp is issued on the appendix in the upper right corner.

Attachments to draft orders must be endorsed by the executor who prepared them and by the heads of structural units.

Orders are signed by the head of the organization or his deputy, who officially acts as the head during his long absence (business trip, vacation, illness).

Orders are issued on an order form (a form for a specific type of document).

Mandatory details of the order are: name of the organization, name of the type of document (ORDER), date, registration number of the document, place of preparation or publication, title to the text, signature, visa approval of the document.

An instruction is a legal act issued by a government body, mainly on issues of an informational and methodological nature, as well as on issues related to the organization of the execution of orders, instructions and other acts of this body and higher management bodies.

The right to issue instructions also belongs to the heads of organizations, institutions and enterprises when formalizing decisions on operational production and administrative issues.

In general, instructions are drawn up and executed similarly to orders, but the key words in the text of the instruction can be: “I OBLIGATE” or “I OFFER” - depending on the content of the instruction.

If instructions are sent to subordinate organizations in order to communicate the rules to them general or other information, they are drawn up on a general form with the details located in the corner and the “Addressee” details in the upper right corner. For an example of instructions, see Appendix 3.

Mandatory details of the indication are: name of the organization, name of the type of document (INDICATION), date, registration number of the document, place of preparation or publication, title to the text, signature, approval visas for the document.

An order is a legal act issued individually by the head of, mainly, a collegial government body in order to resolve operational issues. As a rule, it has a limited validity period and concerns a narrow circle of organizations, officials and citizens.

Orders are also issued by deputy first managers, chief specialists, and heads of structural divisions on operational issues of economic, production, and administrative activities.

The procedure for drawing up and issuing orders is generally similar to the procedure for issuing orders for the main activities of the organization. The differences are as follows: the administrative part is separated from the stating part by the word “I OFFER” or “OBLIGE”, which, just like in orders, is printed on a separate line from the field in capital letters, or without any word, i.e. immediately follows the stating part after the colon.

Orders are drawn up on an order form (a form for a specific type of document). For an example of an order, see Appendix 4.

A decision is a legal act adopted by collegial and advisory bodies of institutions, organizations, and enterprises in order to resolve the most important issues of their activities. Decisions are also called joint administrative documents adopted by two or more governing bodies, one of which operates on the basis of collegiality, and the other on the basis of unity of command.

The text of the decision consists of two parts: stating and administrative, separated by the word “DECIDED” (“DECIDED”, “DECIDED”, “DECIDED”), which is printed in capital letters on a new line from the margin. If the decision does not require justification, the text begins as follows: “The Board of Directors DECIDED: …”.

In decisions made by collegial and advisory bodies, the third person singular form of text is used (“DECIDED”, “DECIDED”, “DECIDED”). In joint decisions of two or more organizations, the text is presented in the first person plural("DECIDED").

If necessary, the stating part may contain references to laws and other regulations.

The administrative part is stated in paragraphs.

The draft decision must be agreed upon with all interested structural units and organizations.

The decision acquires legal force after it is signed by the head of the body of the collegial governing body, assigned a number to the document (i.e. registration) and dated. The date of the decision is the date of the meeting of the collegial body at which it was adopted.

The decision is drawn up on a decision form (a form for a specific type of document). For an example of a decision, see Appendix 5.

Mandatory details of the decision are: name of the organization, name of the type of document, date, registration number of the document, place of preparation or publication, title to the text, signature, visas for approval of the document.

A resolution is a legal act adopted by the highest and some central bodies of the federal executive power, acting on the basis of collegiality, as well as representative and collegial executive bodies of the constituent entities of the Russian Federation in order to resolve the most important and fundamental tasks facing these bodies and establish stable norms, rules

Resolutions are also adopted by governing collegial bodies public organizations on the most important and fundamental issues of their activities.

The procedure for drawing up and issuing resolutions is generally similar to the procedure for issuing decisions. The differences are as follows: the administrative part is separated from the stating part by the word “RESOLVED” or “DECIDED” (in joint resolutions of two or more organizations), which is printed on a separate line from the field in capital letters.

Resolutions are drawn up on a resolution form (a form for a specific type of document). For an example of a resolution, see Appendix 6.

Mandatory details of the resolution are: name of the organization, name of the type of document, date, registration number of the document, place of compilation or publication, title to the text, signature.

Conclusion

It is impossible to manage an organization (enterprise, institution) without the use of administrative documents. The timeliness and correctness of making management decisions largely depends on how correctly administrative documents are drawn up and executed, and how work with them is organized.

Administrative documents reflect and take into account the activities of the organization; they record important decisions that affect the work of the entire enterprise. When checking the work of an organization or conducting an audit, they check first of all the documents. Therefore, the maintenance of many documents is required by law.

The rules for drawing up documents are enshrined in legal and regulatory acts issued by federal government bodies, government bodies of the constituent entities of the Russian Federation, bodies local government, governing bodies of commercial and non-profit organizations and their associations.

Documentation requirements are also set out in state standards for documentation. A standard, as an information and technical document (sample, standard, model) establishes a set of norms, rules, and requirements for the object of standardization.

The application of standards in practice helps to improve the quality of documents, and as a result, more efficient operation of the organization.

List of sources and literature

1. SOURCES:

1.1 GOST R 6.30-2003. Unified documentation systems. Unified system of organizational and administrative documentation. Documentation requirements. – Enter. 2003-07-01. – M.: Gosstandart of Russia: Standards Publishing House, 2003.

1.2 Standard instructions for office work in federal executive authorities, approved by order of the Ministry of Culture and Mass Communications of the Russian Federation dated November 8, 2005 No. 536. - M., 2006.

2. LITERATURE:

2.1 Organization of work with documents: Textbook / Ed. prof. V.A. Kudryaeva. – 2nd ed., revised. and additional – M.: INFRA-M, 2002. – 592 p.

2.2 Chukovenkov A.Yu., Yankovaya V.F. Rules for document preparation: Commentary on GOST R 6.30-2003 “Unified documentation systems. Unified system of organizational and administrative documentation. Documentation requirements." – 2nd ed., revised. and additional – M.: TK Welby, Prospekt Publishing House, 2005. – 216 p.

2.3 Kuznetsova T.V., Kuznetsov S.L. Personnel records management. – M.: LLC “Intel-sintez APR”, 2005. – 400 p.

2.4 Office work (Organization and technologies for documentation support of management): Textbook for universities / Kuznetsova T.V., Sankina L.V., Bykova T.A. and etc.; Ed. prof. T.V. Kuznetsova. – M.: UNITY-DANA, 2003. – 359 p.

2.5 Organizational and administrative documentation. Documentation requirements: Guidelines on the implementation of GOST R 6.30-2003. / Rosarkhiv; VNIIDAD; Comp.: M.L. Gavlin, A.S. Krasavin, L.V. Kuznetsov and others; General ed. M.V. Larin, A.N. Sokova. – M., 2003. – 90 p.

2.6 Panfilova T.A., Kondratyeva T.N. Document management and office work: Educational and methodological complex. – Tyumen: Tyumen State University Publishing House, 2005. - 272 p.

Organization of work with documents: Textbook / Ed. prof. V.A. Kudryaeva. – 2nd ed., revised. and additional – M.: INFRA-M, 2002. – P. 45.

Organization of work with documents: Textbook / Ed. prof. V.A. Kudryaeva. – 2nd ed., revised. and additional – M.: INFRA-M, 2002. – P. 46.

Right there. – P. 46.

Office work (Organization and technologies for documentation support of management): Textbook for universities / Kuznetsova T.V., Sankina L.V., Bykova T.A. and etc.; Ed. prof. T.V. Kuznetsova. – M.: UNITY-DANA, 2003. – P. 79.