O.I. Ivanova

A.I. Volkova

Reason: certificate of incapacity for work dated 09.09.2015 No. 003 254 456 675

1. Time tracking

If the timesheet with incorrect entries is not yet closed, then you can simply rewrite it, indicating the correct codes.

Overtime during irregular working hours

Overtime in this mode of work is not paid, but is compensated only by the provision of additional paid leave lasting at least 3 calendar days Articles 101, 119 of the Labor Code of the Russian Federation. Moreover, the right to additional leave arises for an employee filling a position included in the list of positions of employees of an organization with irregular working hours, regardless of the duration of work in conditions of irregular working hours Letter of Rostrud dated May 24, 2012 No. PG/3841-6-1. Therefore, you may not reflect the processing time. That is, you can only indicate the time worked within the normal hours per working day.

But if you want to have documentary evidence of overtime during irregular working hours, you can include in your timesheet a self-developed code to account for such overtime (for example, the letter code “NRD”). Then, in the column under this code, reflect the duration of processing.

Maternity leaver goes to work

If an employee is on maternity leave, this does not mean that timesheets need not be kept for her. After all, the labor relationship with her does not end Art. 256 Labor Code of the Russian Federation. Each calendar day of such leave is marked in the timesheet with the letter code “OZH” or the numeric “15”. There is no need to fill out the box below the code.

If the employee works on maternity leave on a part-time basis and Art. 256 Labor Code of the Russian Federation, then, in addition to vacation, the time worked must be reflected in the timesheet using the letter code “I” or the digital “01” and indicated in the column under the time worked code.

Example. Filling out a timesheet if an employee is working on maternity leave

/ condition / An employee on maternity leave started working part-time on September 1, 2015 (after he was one and a half years old) according to the schedule: Tuesday, Wednesday, Thursday - 4 hours a day. The organization operates on a five-day work week with two days off on Saturday and Sunday.

/ solution / Fill out a fragment of the report card in form No. T-12 for the period from September 1 to September 15, 2015 as follows.

In accordance with the report card for the first half of September, the employee must be paid a salary in proportion to the time worked - for 28 hours per Art. 93 Labor Code of the Russian Federation. Since the child is already one and a half years old, she is not paid benefits Art. 14 of the Law of May 19, 1995 No. 81-FZ; Part 1 Art. 11.1 of the Law of December 29, 2006 No. 255-FZ.

An employee fell ill after working part of the day

If an employee is given sick leave for a day worked in whole or in part, the time sheet must reflect:

• day worked - with the letter code “I” or the numeric “01”, indicating in the column under the code the duration of time worked;
• day on sick leave - letter code “B” or digital “19”. Do not fill out the box below the code.

It is impossible to pay wages for part of the day, but benefits for part of the day. After all, payment of benefits for part of the day is not provided for by law. Therefore, for a day worked that coincides with the start date of sick leave, an employee can receive:

• <или>salary in proportion to the time worked that day. The salary worker is entitled to a part of the salary in proportion to the hours worked that day, and the piece worker is entitled to payment for the amount of products produced that day (the volume of work performed);
• <или>temporary disability benefit.

Of course, if the salary for the time worked is greater than the daily allowance, it makes sense for the employee to choose the salary.

Therefore, ask the employee to write a statement indicating what payment should be accrued to him for such a day.

The employee's decision will not affect the completion of the timesheet in any way.

Do not forget that if an employee chooses a salary for the day worked, then the period paid at the expense of the employer (3 calendar days) also shifts. That is, the employer must pay sick leave for the second, third and fourth days of absence from work. clause 1 part 2 art. 3 of the Law of December 29, 2006 No. 255-FZ.

Overtime work with summarized recording of working hours

The number of hours worked overtime during the cumulative recording of working time is determined based on the results of the accounting period (from a month to a year) established by your organization Art. 104 Labor Code of the Russian Federation.

If within an accounting period lasting more than a month in one of the months the number of hours worked according to the schedule exceeds the standard working hours according to the production calendar, then the excess does not need to be reflected as overtime work. After all, with cumulative accounting, such processing is compensated by shortfalls in another month. If the accounting period is a month, then overtime in one week is compensated by underwork in another so that at the end of the month we reach the standard working hours according to the production calendar. Art. 104 Labor Code of the Russian Federation.

If, based on the results of work during the accounting period, it turns out that the employee worked more than the norm according to the production calendar (for example, if the employee was brought to work due to the absence of a replacement employee), then such overtime must be recognized as overtime work by order of the manager. There is no need to make changes to the timesheet. After all, at the time the employee performed the work, it was still unclear whether he would have overtime at the end of the accounting period or not.

The working day while on duty is two days

If duty begins on one day (for example, at 20.00), and ends on another day (for example, at 6.00), then the timesheet must reflect the number of hours worked for each day, using the letter code “I” or the numeric “01 " And the time worked from 22.00 to 6.00 must additionally be reflected in the letter code “H” or digital “02” indicating the number of hours of work at night Art. 96 Labor Code of the Russian Federation. In the same way, the timesheet can be filled out when the working day is divided into parts, when working on a “every three days” schedule.

Example. Filling out a timesheet when working according to a schedule, if the duty falls on two days

/ condition / The employee works on a “every day in three” schedule from 20.00 to 20.00 without a lunch break.

In the period from 01.11.2015 to 07.11.2015, according to the schedule, the working day falls on November 4 - a non-working holiday.

/ solution / A fragment of the report card in form No. T-12 for the period from 11/01/2015 to 11/07/2015 looks like this.

In accordance with the timesheet, 4 hours of work on November 4 must be paid at least twice the hourly tariff rate or the hourly portion of the salary, since the working day coincided with a non-working holiday. If, instead of double pay, an employee takes time off for work on a holiday, then pay for the work at a single rate. Art. 153 Labor Code of the Russian Federation. For 6 hours of work on the night of November 4-5, you must pay an additional payment of at least 20% of the hourly tariff rate or the hourly portion of the salary for each hour of work. Art. 154 Labor Code of the Russian Federation; Government Decree No. 554 dated July 22, 2008.

Please note that if an employee is hired to work only at night and his entire work shift occurs only at night (for example, the shift lasts 8 hours from 10 p.m. to 6 a.m.), then the time he worked is reflected only by the letter code “N” or the digital code “02.” "Indicating in the line below the code the duration of time worked.

Work on weekends and holidays as scheduled

If employees are given days off on a staggered schedule, and not on Saturday and Sunday, then scheduled working days that fall on Saturday and Sunday are reflected in the timesheet as regular working days with the letter code “I” or the numeric “01”, and not as work on a weekend using the letter code “РВ” or the digital code “03”. In the column below the code, indicate the number of hours worked.

If the working day of such an employee falls on a non-working holiday Art. 112 Labor Code of the Russian Federation, then in the timesheet it is reflected as work on a non-working holiday with the code “РВ” or the digital “03”, indicating in the column under the code the duration of time worked on such a day.

Internal part-time job

In case of internal part-time work, the employee must be assigned two personnel numbers and enter him into the time sheet twice - as the main employee and as a part-time employee.

Unworked holidays for piece workers

Piece workers for unworked non-working holidays must be paid compensation in the amount established by the employer Art. 112 Labor Code of the Russian Federation. There are no special codes for reflecting such days in the time sheet for this category of workers. As a rule, they are reflected by the letter code “B” or the number “26”. The column under the code is not filled in. But so that the accountant can see for how many non-working holidays it is necessary to pay compensation to piece workers, you can enter an additional designation, for example, the letter code “VK”. In addition, you can add the number of such days to the final table by adding a special column to it.

One-day business trip with going to work

If on the day of being on a one-day business trip the employee also managed to work at his place of permanent work, then such a day must be reflected not only as a business trip day using the letter code “K” and the digital “06” without filling out the column under the code (since overtime on a business trip is still not paid), but also as a regular day worked using the letter code “I” or the digital “01” indicating in the column under the code the number of hours worked. For the hours worked on such a day, the employee (including the salary worker) must be paid a salary, as well as the average earnings for the day of business trip and Articles 129, 167 of the Labor Code of the Russian Federation.

Flights and inter-trip rest for drivers in international transportation

The time spent by such a driver driving a vehicle is reflected in the report card using the letter code “I” or the numeric “01”, indicating in the column under the code the duration of this time based on the registration sheet data recorded by the tachograph Art. 8 of the Law of July 24, 1998 No. 127-FZ. Weekly and inter-trip rest days are reflected by the letter code “B” or the number “26”. The column under the code is not filled in.

The employee quit before the end of the month

If an employee is dismissed before the end of the month, the columns for the days after dismissal can simply be left blank. But if you are afraid of accidentally filling them out, you can write “FIRED” in these columns.

Correctly filling out the timesheet will help you confirm compliance with labor law requirements for working hours, as well as calculate wages. Failure to record working hours is a violation of labor legislation, for which the labor inspectorate may issue a warning or fine during an inspection. Part 1 Art. 5.27 Code of Administrative Offenses of the Russian Federation; Decision of the Moscow City Court dated November 14, 2014 No. 7-4900:

• organization - in the amount of 30,000 to 50,000 rubles;
• the head of an organization and an entrepreneur - in the amount of 1000 to 5000 rubles.

Keeping a time sheet is carried out by any company, since it reflects important information about all employees, allowing you to control labor discipline. The timesheet contains information about the amount of time worked by each employee. Based on them, management decides who to reward, who to punish with a reduction in bonuses, and the accountant calculates wages.

Working hours are considered to be the distribution of this time within the range of a calendar period. It strictly regulates the length of the working week, which is as follows: five working days/two days off; six working days/one day off; sliding (shift) schedule; as well as irregular working hours, start and end times of work, consecutive working/non-working days and much more.

The special regime includes irregular working hours. It provides for the possibility of an employee being engaged by his superiors to perform his duties outside the established working hours.

Another mode is g flexible schedule. Here, working hours are determined by agreement of the parties. Control over staff working hours is exercised by the administration.

In practice, three types of accounting are used:

• daily— the duration of daily work complies with established legislation. The beginning, end and duration of the working day do not change;
• weekly— daily operating hours may vary, but weekly standards will be strictly observed;
• summarized- similar to the previous one, only the reporting period is month, quarter, etc.

Rules for maintaining a time sheet or how to correctly draw up a time sheet

Time sheet: how to fill it out? Below we will answer this question in detail. Timesheets are maintained both electronically and in paper form, the latter form being mandatory. Filling out data only on a computer is not acceptable.

You can download a time sheet, its form, sample or form for free on the Internet. A sample of filling out a working time sheet, as well as a completed working time sheet, can also be viewed in programs such as Consultant Plus and Guarantor.

The timesheet is opened on the first day of each month. It is usually provided to the accounting department twice: before the advance is calculated, and then before the salary is calculated.

All employees of the organization are assigned a personnel number, which is used in labor and payment control documents.

Changes due to the hiring of new or dismissal of old employees are made only on the basis of official orders from management.

Temporary workers and trainees who are provided with wages are also included in the timesheet. But! Those working under a civil contract are not registered, and part-time workers are provided with a separate personnel number.

The timesheet must be filled out every day for a whole month, and on the last working day the total for each employee is summed up: how many absences there were and how many hours worked. To fill out a work time sheet, you need a T-12 or T-13 form; in terms of the details, they are almost identical.

Let's look at step-by-step instructions for drawing up and executing a time sheet based on these forms.

1. At the top you need to indicate the company name. It must fully correspond to the name specified in the constituent documents.
2. Next, fill out the sections “Date of compilation” (often this is the last day of the reporting month) and “Document number”.
3. The “Reporting period” cell contains the range from the 1st to the last day of the month.
4. The first column of the first section (“Working Time Accounting”) contains personnel serial numbers.
5. Columns 2 and 3 are filled out based on personal cards (form No. T-2)
6. The 4th and 6th columns are the cost code and the daily number of hours worked.
7. The 5th and 7th columns are intermediate results for the first half of the month and the second, respectively. The top cell contains days worked, the bottom cell contains hours worked.
8. Columns 8 to 17 are completed at the end of the month. The total of days worked does not include weekends, business trips, employee absenteeism, i.e. those days when the person was not actually at the workplace.
9. The 8th column is the sum of the upper cells from the fifth and seventh columns.
10. The 9th column is the sum of the lower cells of the fifth and seventh columns.
11. The 14th and 16th columns are the number of hours and days.
12. Column 15 contains the reason code for failure to appear.
13. Column 17 - the total number of days off for the month.

The second section of the timesheet is maintained by the accounting department.

Time sheet: symbols, codes and abbreviations

There are a total of 36 codes in the employee time sheet. Each indicator has a letter and number designation. Below is a breakdown of the time sheet:

Programs for maintaining time sheets

To fill out timesheets on a computer, there are many programs that can be ordered on the Internet. Thanks to them, creating an electronic time sheet will not be difficult. Let's look at the most popular among users.

All operations, functions and capabilities are simplified as much as possible and are designed to reduce such a labor-intensive and time-consuming process as counting working hours.

The program has an intuitive interface and allows you to create shift schedules. To learn how to use it, no courses are required. The timesheet program is written in Excel. It has accounting capabilities:

• working hours;
• night working hours;
• daytime working hours;
• employee's time of incapacity;
• hours worked during weekends and holidays;
• absenteeism;
• defects or rework.

Timesheet program

This program is also designed to take into account working hours. It can be ordered online for 700-800 rubles. To familiarize yourself with how it works, you can download a trial version of the time sheet for free. If it has everything you need, then you can buy it. This will require registration and payment, after which you will receive a registration key that removes all restrictions.

Write a question in the form below:

Data on the working time of each employee is needed to correctly calculate his average earnings. Therefore, the employer is obliged to keep records of working hours, regardless of the remuneration system used.

The employer is obliged to keep records of the time actually worked by each employee (Article 91 of the Labor Code of the Russian Federation).

The organization has the right to either keep records in a form developed independently and approved by the head of the organization, or, as before, use a unified form (approved by the post of the State Statistics Committee of Russia dated January 5, 2004 N 1). At the same time, in our opinion, the second option is simpler and more convenient. The unified form contains all the lines and columns necessary for the correct organization of accounting. Let's take a closer look at the order of filling it out.

The time sheet form N T-12 (Fig. 1) is used for manual accounting, N T-13 (Fig. 2) - for automated accounting. Note that Form N T-12 consists of two sections: I - “Accounting for working hours” (continued in Fig. 1) and II - “Settlements with personnel for wages” (continued in Fig. 1). The first section is intended directly to record the time worked by employees, the second - to reflect the calculation of their wages. In this case, the organization has the right to keep separate records of these data. In such a situation, section II of the report card is not filled out.

Both timesheets are drawn up in one copy. In this case, working time is taken into account in the timesheet in one of two ways: either by the method of continuous registration of appearances and absences from work, or by the method of recording only deviations (no-shows, lateness, overtime, etc.). When reflecting absences from work, which are recorded in days (vacation, days of temporary disability, business trips, leave due to training, time spent performing government duties, etc.), only symbol codes are entered in the top line of the timesheet in the columns , and the columns in the bottom line remain empty.

On the title page of time sheet N T-12 there are symbols of worked and unworked time. They should also be used when filling out the timesheet in form N T-13 (continuation of Fig. 1).

In most cases, the timesheet is submitted to the accounting department once a month upon completion. However, this is not entirely true. The fact is that wages must be paid to the employee at least every half month (advance payment and final payment) (Article 136 of the Labor Code of the Russian Federation). In this case, the advance is calculated based on the time actually worked by the employee, which is reflected in the time sheet. It turns out that for temporary employees, time sheets need to be issued every half month. Otherwise, the accounting department will not be able to correctly charge them an advance.

Maintaining time sheets is the responsibility of the organization. Moreover, it is necessary even if the organization uses a piece-rate form of remuneration. On the one hand, when using this system, an employee’s earnings do not depend on the amount of time he works. It is determined based on the established prices for the volume of work performed in physical quantities. However, regardless of the remuneration system established in the organization, the duration of working hours is limited by labor legislation. Therefore, the employer is obliged to keep records of it. The Labor Code does not make any exceptions to this rule (Article 91 of the Labor Code of the Russian Federation). In addition, data on the working time spent by each employee of the organization is needed to correctly calculate his average earnings and generate statistical reporting.

When dismissing an employee, the organization, at his request, must issue an extract from the time sheet. According to labor legislation, the employer is obliged, on the day of termination of the employment contract, to issue the employee a work book and certified copies of other documents related to his work (Article 84.1 of the Labor Code of the Russian Federation).

They are presented at the request of the employee. Moreover, the Labor Code does not establish a list of these documents. The timesheet is directly related to the employee’s work. Therefore, he has the right to demand a copy of it.

However, the timesheet contains data not only on the person leaving, but also on other employees. Moreover, the information contained in the report card is their personal data. Therefore, they can only be transferred to other persons with their consent. Thus, in this situation, in order not to obtain the consent of other employees, the organization has the right to draw up an extract from the document in question, which will indicate information only about the resigning employee.

Features of filling out timesheets in certain situations

The legislation does not clearly regulate the procedure for filling out a unified report form in various situations that deviate from normal ones. Therefore, an accountant or timekeeper has to independently decide what to show in the timesheet in each particular case.

To record working hours, an organization can either develop its own time sheet form or maintain it in a unified form. At the same time, when developing her own form, she has the right to take the unified form as a basis, supplement it with any details and delete unnecessary data. The main thing is that this form is subsequently approved by the head of the organization.

Working overtime

Let's assume that the timesheet is filled out using the method of continuous registration of attendances and absences. An employee of the organization worked overtime (10 hours instead of the established 8). Which code should be entered on the report card for this day: “I” (duration of work during the daytime) or “C” (duration of overtime work)?

In this case, an additional column can be entered into the timesheet. In the existing column put the code “I”, in the additional one - “C”. At the same time, for the convenience of further calculations, it is advisable to separate the normal and overtime hours and indicate them in the appropriate columns.

At the same time, such a problem will not arise if only deviations from the normal working hours are recorded in the timesheet.

Work on a business trip day

An employee, by agreement with the employer, can go to work on the day he returns from a business trip. It turns out that, on the one hand, his business trip has not ended (code on the report card “K”), on the other hand, he is already at his workplace (code on the report card “I”). Please note that the issue of an employee’s attendance at work on the day of departure on a business trip and on the day of arrival from a business trip is resolved by agreement with the employer. This is provided for by the Regulations on the specifics of sending employees on business trips (approved by the resolution of the Government of the Russian Federation of October 13, 2008 N 749).

The employee is not required to go to the workplace on the day of the business trip. However, by agreement with the employer, he can do this either full-time or part-time. In this case, the organization is obliged to pay him:

The day of the business trip (the day of arrival is also considered as such) based on average earnings;

Daily allowance for that day;

Hours worked.

Accordingly, codes can be entered in the timesheet indicating that the employee is on a business trip and the fact that he is returning to work. At the same time, the timesheet must also indicate the number of hours worked. Let’s assume that on the day of returning from a business trip, an employee worked 4 hours. In such a situation, the letter codes “K” and “I” and the hours worked - “4” are entered in the corresponding columns of the timesheet. Thus, the accountant will reflect the fact that the employee is on a business trip, his work that day and the number of hours worked.

The timesheet can be filled out in the same manner if, for example, an employee returned from a business trip after 00:00 (this day is considered the day of the business trip) and went to work that day.

Traveling on a business trip and (or) returning from it on the weekend

By decision of management, an employee of an organization may be sent on a business trip on a day off (for example, on Saturday or Sunday with a five-day work week with two days off). In addition, he may also return from a business trip on a day off. As the Supreme Court of the Russian Federation indicated, in this case, the person’s earnings are accrued in accordance with Article 153 of the Labor Code (decision of the Supreme Court of the Russian Federation dated June 20, 2002 N GKPI02-663). This article establishes the general rules by which weekends or non-working holidays are paid.

Consequently, for these days, the employee’s payment is calculated not on the basis of his average earnings (as is provided for payment for business trip days), but on the basis of the tariff rate or salary, increased at least twice. On the work time sheet on weekends, the codes “K” and “RV” are entered, indicating the travel time they account for (“K” - business trip, “RV” - duration of work on weekends and non-working holidays).

Working on sick days

It happens that an employee, while on sick leave, goes to work. And after closing the sheet, he presents it for payment. Note that in this situation his work must be paid by the employer. However, for these days the employee does not have the right to claim sick leave pay. After all, the benefit is intended to compensate for earnings lost during illness. But in this case this did not happen.

Therefore, on days of illness and absence from work of an employee, the code “T” (disability) is entered on the timesheet. When he goes to work during illness, the code “I” is entered indicating the hours actually worked.

Working during maternity leave

Often, employees of an organization who are on parental leave work for the organization on a part-time basis. In this situation, the question arises, which letter code should be indicated on the report card: “I” (duration of work during the day) or “OJ” (parental leave)?

In this case, the timesheet can be filled out in the same way as when working on the day of a business trip. That is, it indicates the codes “I” and “OZH”. At the same time, the time sheet shows the number of hours actually worked by this employee.

Please note that the employee has the right to interrupt such leave and return to work full time. From the moment the employee returns to work, the timesheet indicates the code “I” (duration of work during the day) and the number of hours actually worked.

Working on weekends with another day off

According to labor legislation, work on a day off is paid at least twice as much. At the same time, at the employee’s request, he may be given another day of rest. In such a situation, work on a day off is paid in the usual manner, but a day of rest is not subject to payment (Article 153 of the Labor Code of the Russian Federation).

When working on a day off, the report card indicates the code “РВ” (duration of work on weekends and non-working holidays), as well as the number of hours worked by the employee on the day off (regardless of how he will subsequently be paid: double or single). If an employee is given an additional day of rest, he is marked with the code “NV” (additional days off (without pay)). The number of working hours on this day is not given.

Accounting for days of donation

On the day of donation of blood and its components, as well as on the day of the associated medical examination, the employee must be released from work. At the same time, he retains his average earnings (Article 186 of the Labor Code of the Russian Federation). After each day of donating blood, he is also given an additional day of rest. This day, at the request of the employee, can be added to annual paid leave or used at other times within a year after the day of blood donation (Article 186 of the Labor Code of the Russian Federation).

Since on the day of blood donation the employee is released from work, and for this day and for the additional day of rest provided in connection with blood donation, the average earnings are maintained, they are marked in the report card with the codes “G” (day of blood donation) and “OB” ( additional days off (paid)). The number of working hours on these days is not indicated.

If the employer was not notified in advance of the reasons for the employee’s failure to appear on the day of blood donation, the code “NN” is entered on the report card (failure to appear for unknown reasons (until the circumstances are clarified)). After receiving the appropriate medical certificate from the employee, this code is corrected to the code “OB”.

Passing a medical examination in the direction of the military registration and enlistment office

The organization is obliged to release the employee from work on those days when he performed state or public duties. At the same time, he retains his place of work and, in some cases, his average earnings. This rule applies provided that the employee must perform state or public duties during working hours in accordance with the Labor Code or other federal laws (Article 170 of the Labor Code of the Russian Federation). According to the law on military service (Federal Law of March 28, 1998 N 53-FZ), during the medical examination (examination or treatment) of citizens to decide on their registration with the military, they are exempt from work. At the same time, for a given period of time, the organization is obliged to pay them the average salary.

Consequently, while undergoing a medical examination, the employee was fulfilling his government duties. This period of time is marked in the report card with code “G” (absenteeism while performing state or public duties in accordance with the law).

Dismissal of an employee

An employee may quit, for example, at the beginning or middle of the month. In such a situation, how to fill out those columns of the timesheet that fall on the dates after his dismissal? Please note that the timesheet is necessary to record the working time worked by each employee. Therefore, on the last day when the employee was present at work, the timesheet indicates the code “I” (duration of work during the day) and the number of hours worked by him. In the cells for those days when a person is no longer an employee of the organization, letter marks are not made. They also do not indicate the number of working hours. After the employee is dismissed, dashes are placed in the corresponding cells of the timesheet.

Opinion

Natalya Levinskaya, expert of the Legal Consulting Service GARANT

Anna Kikinskaya, reviewer of the Legal Consulting Service GARANT

Temporary disability benefits as a type of insurance coverage for compulsory social insurance in case of temporary disability and in connection with maternity are intended to compensate citizens for lost earnings due to the onset of temporary disability (clause 1, part 1, article 1.2, clause 1, part 2, art. 1.3, clause 1, part 1, article 1.4 of the Federal Law of December 29, 2006 N 255-FZ). Consequently, payment of temporary disability benefits for the period during which earnings were not lost is impossible and contrary to the law. In this situation, the FSS of Russia may recognize that expenses for the payment of insurance coverage cannot be made at the expense of the fund and, accordingly, will not accept them for offset.

Opinion

Tatyana Chashina, expert of the Legal Consulting Service GARANT

Ivan Mikhailov, reviewer of the Legal Consulting Service GARANT

When granting parental leave, the employer is obliged to issue a corresponding order (instruction). Based on it, appropriate notes are made in the employee’s personal card. But if going on vacation is fixed by order, then it seems correct to issue an order to terminate such leave. The order will be the basis for making the appropriate notes on your personal card. An employee who wishes to interrupt parental leave may inform the employer in writing in advance, although this is not required. In this case, the order to end the vacation is issued based on the employee’s application.

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• Staffing and vacation schedule

  The staffing table and vacation schedule are perhaps the most problematic personnel documents. On the one hand, it is impossible to live without them, on the other hand, when designing them, a lot of typical errors arise.

• Remote work for a pregnant woman

  Due to her pregnancy, an employee wrote a statement about the possibility of transferring her to remote work. She does not plan to issue sick leave for pregnancy and childbirth, as well as maternity leave. If a number of conditions are met, the employee can continue her work.

• We transfer employees to a flexible work schedule. How to do this so that they don’t work less and worse

  “This month, two of the best employees submitted their resignations!” – the head of the marketing service told the HR director. The HR department found out why employees were leaving. They are required to arrive at work by 9.30 and are punished for being late, but they often stay late into the night. People have found jobs with more flexible hours. The HR director suggested that the general director introduce such a schedule for employees of some departments. He said, “Let's try it. But the numbers shouldn’t go down!”

• We establish a flexible work schedule

  When establishing a flexible working time schedule, it is necessary to correctly draw up personnel documents. Exactly what documents should be drawn up depends on whether the employee is initially accepted on a flexible schedule or whether it is introduced for the “old” employee.

• Challenges when retiring

  Retirement is a fairly simple and well-known procedure. But this is only at first glance. Does a pensioner need to work for two weeks upon dismissal? Is it possible to retire twice and what should be written in the work book? Let's try to understand these issues.

• Working time tracking. Time sheet

  Based on materials from the reference book “Salaries and other payments to employees” edited by V. Vereshchaki (http://go.garant.ru/zarplata/) According to Article 91 of the Labor Code, “the employer is obliged to keep records of the time actually worked by each employee.” Until January 1, 2013 for accounting...

• What time of work will be considered part-time?

  Answer: Working time is the time during which the employee, in accordance with the internal labor regulations and the terms of the employment contract, must perform labor duties, as well as other periods that are classified as working time by the Labor Code of the Russian Federation, other federal laws and other regulatory legal acts.

• The nuances of granting leave without pay

  Quite often, employees turn to the head of the institution with a request for leave “at their own expense.” Employees among themselves call such leave administrative, and in labor legislation it is called leave without pay. Is management always obliged to provide such leave to an employee, are there any restrictions on its duration, is it possible to recall an employee from it, and how does this leave affect the length of service required to provide annual paid leave - we will tell you in this article.

• Questions arising when establishing part-time work

  By agreement between the employee and the employer, an employment contract may establish part-time working hours, namely a part-time working day or a part-time working week (Article 93 of the Labor Code of the Russian Federation). In this article we will consider the most interesting court decisions on disputes regarding the establishment of part-time work and payment for work in the specified mode.

• Employee recall from vacation

  Often, due to operational necessity, employees are recalled from annual paid leave. Is such an action of the administration legal? Who should not be recalled from vacation? How to complete this procedure? You will find answers to these and other questions in the article.

• What is the duration of annual paid leave at 0.5 employee rate

  Should our organization provide a part-time worker with annual paid leave of 28 calendar days, since he works at only 0.5 times the rate?

• Leave without pay. Cheat sheet for personnel officers

  It is difficult to imagine an organization in which the employer has never encountered an employee’s desire to take leave at his own expense (leave without pay). In most cases, we are talking about vacations that are provided at the request of the employee and at the discretion of the employer. But in certain situations and for certain categories of employees, current legislation establishes the employer’s obligation to provide leave without pay.

• Is administrative leave allowed?

  During economic downturns, furloughing workers has become a common way to reduce labor costs. In the article we will discuss the legality of its use. According to the International Labor Organization, due to the deepening…

• Vouchers at the expense of the Social Insurance Fund of the Russian Federation

  In some cases, rest or treatment can be paid for at the expense of the Federal Social Insurance Fund of the Russian Federation.

• Downtime - work in the organization is temporarily suspended

  Management may decide to temporarily suspend work in the organization. The reasons are different: equipment breakdown, interruptions in the supply of raw materials, accident or natural disaster. But even in such a situation, the company is obliged to keep records and submit tax and accounting reports.

• Working during parental leave: clarifying the situation

  The Labor Code legislates for a solution to a problem that often occurs in life. The child's mother or other persons entitled to parental leave in some cases have the opportunity to work from home or work part-time. And they want to realize this opportunity. There are many reasons for this: additional financial support for the family is needed, you need to constantly improve your skills, and simply, you don’t want to be away from the team for a long time. Let's look at how this is implemented in labor legislation.

  Rostrud explained in detail what an irregular working day is and how it should be compensated in accordance with the current version of the Labor Code.

  In the current conditions, transferring employees to part-time work is practiced by companies quite often*. However, the procedure for establishing part-time employment from the point of view of the law is not always carried out flawlessly. Let's look at the most problematic situations related to changing the operating mode, which were reported by our readers. We will analyze the errors inherent in these situations and show you how to correct them.

• Switching to part-time work

  We analyze the procedure for introducing a new operating mode
  Recently, due to financial difficulties, many companies would like to introduce part-time work. However, this is possible only under certain conditions and in compliance with the procedure established by the Labor Code.
  In this article we will talk about the order and under what conditions part-time work can be introduced and what documents need to be drawn up for this.

• Length of working day (shift)

  A working day is the legal time of day spent on work. The duration of work during the day, the moment of its beginning and end, breaks are established by the labor regulations, and for shift work - also by shift schedules.

• Working hours - what is it?

  Working time is the time during which an employee, under the terms of an employment contract, must perform his job duties, as well as some other periods of time that the legislation of the Russian Federation classifies as working time.