Thank you form. How to write a thank you letter

Thanksgiving letters occupy a special place in business correspondence. Gratitude is a powerful tool for motivating employees, maintaining relationships with partners, and attracting customer attention. This is one possible way to say thank you to a person or organization in a more formal way. You should always thank people for their good deeds so that they continue to do them in the future. A great way to say thank you is write a thank you letter.

HR employees quite often have to deal with writing thank-you letters. Some companies have special provisions on letters of gratitude, which spell out the rules and regulations for the execution of these types of letters, as well as the criteria by which employees can be rewarded with gratitude. However, writing thank you letters isn't always easy. We offer step-by-step instructions for writing a thank you letter.

1. Contact the recipient.

In organizations, it is customary to address employees in the traditional way. “Dear...” It is this kind of treatment that emphasizes respectful attitude on the part of management. Words should be avoided "Dear" or "Mr. (Mrs.)". In a letter of gratitude to an employee, such an appeal will look awkward and insincere. In addition, such treatment does not correspond to the norms of official business style.

Appeal “Dear (name, patronymic)” appropriate for personal use. If gratitude is addressed to the team, then it is better to use the form "Dear Colleagues!", and in the text of the letter specify which team is being thanked. When they send a letter of gratitude to another company, they turn to the manager, and in the body of the letter they express gratitude to the team or the entire organization.

2. Tell us who initiated the gratitude.

“Drevo LLC thanks”;

“Management of company “X” ...”.

It should be remembered that on behalf of the organization, thanking another organization for providing services, goods or opportunities. When you want to thank an employee or the team of your company, it is better to contact them on behalf of the manager:

"We thank …";

“We are sincerely grateful...”;

“On behalf of the entire Company I would like to thank...”

The following address may look especially solemn and unconventional:

“As the head (director) of the Company, I would like to sincerely thank...”

This option is best used in exceptional cases, when you need to thank for a contribution that is significant throughout the company.

3. Tell who you are thanking.

Gratitude can be addressed either to one person or to a team, management, or organization. Personal gratitude allows you to single out a person from the team for his achievements, successes, and professionalism. In this case, personalization occurs in the address and in the body of the letter you address the addressee to you :

"Thank you";

“On behalf of the entire Company, I want to thank you.”

When turning to a manager to thank the entire organization for providing services and opportunities, the text needs to clarify to whom the gratitude is addressed:

“Company X thanks your company”;

“We sincerely thank the team of your company”;

“Company “X” sincerely thanks the employees of your company’s division...”

When we address the team with gratitude, it would not be amiss to list the personalities in the text (but no more than 5–7 people):

"Dear Colleagues! As a manager, I am very grateful to the team of the scientific and editorial department of our company, namely Ekaterina Ramazovna Ivanova, Tamara Mikhailovna Moroz, Marina Nikolaevna Monastyrskaya...».

If the team is large, then you should not list everyone by name, but it is better to name the team leader:

"Dear Colleagues! As a manager, I am very grateful to the team of the scientific and editorial department of the Stalker publishing house., headed by Moroz Tamara Mikhailovna...».

4. What are you giving thanks for?

They thank and say “thank you” for something. Just don't give thanks for everything:

“Dear Elizaveta Semyonovna! The team of Central City Clinical Hospital No. 6 thanks you for everything you have done for us».

Nothing specific, but a thank-you letter, like any business letter, loves specifics.

What can you be grateful for? This largely depends on the reason for writing the thank you letter and the recipient. If this is a letter to an employee, then you can thank for the professionalism shown in specific cases, perseverance, vigilance:

“Let me thank you for your significant personal contribution to the development of the enterprise, creative work, loyalty and devotion to Absolut CJSC for 15 years, and also express admiration for the level of your professionalism, dedication and leadership qualities, thanks to which our enterprise has achieved significant success and taken a worthy position place among competitors in the consulting services market».

Partners can be thanked for providing support, for providing opportunities, services, equipment, space, etc.:

“Real LLC expresses deep gratitude and sincere gratitude to MebelOpt OJSC for the high-quality and timely supply of furniture in 2014”;

“The management of the Cypress company thanks the management of the Expo exhibition center for the opportunity to take part in the international exhibition “Innovative technologies in life and in production.”

	-
	-	Didn't find the information you need regarding business letters? Go to the site and you will find rules and writing examples for all popular types of business letters. And every day there are more and more examples! If you want to write the most effective letter that will definitely not go unanswered, contact us and our professionals will help you with this.	-	-
	-

5. Detail and specify what worked especially well.

Then you need to specify what worked especially well. This is what makes a thank you letter individual, it is this part that allows you to say and note something that is unique to that person. And the more individual this part is, the more the recipient will feel that he is valued as a person, and not just as a quality cog in a giant business machine:

“Let me thank you for your significant personal contribution to the development of the enterprise, creative work, loyalty and devotion to Absolut CJSC for 15 years. Thanks to your professionalism, dedication and leadership qualities, our company has taken its rightful place among competitors in the consulting services market, and this year won an international grant».

6. A wish for the addressee for the future.

Gratitude is a letter with a positive message. But this letter definitely needs to look into the future. Since you want to continue cooperation with this person, you need to wish him something good for the future:

“We wish your company further development and prosperity”;

“We wish you new original ideas, inspiration and inexhaustible optimism.”

7. Express your hope for further cooperation.

This is also a very important detail of the thank you letter, because... By doing this we show that we want to continue cooperation in the future. Without the prospect of a future relationship, a thank you letter takes on the tone of a farewell:

“We look forward to further fruitful cooperation with you”;

“We hope that your personal qualities will lead our company to victory over our competitors more than once.”

The letter is signed by the head of the company or structural unit.

You can draw up a letter of gratitude on the organization’s letterhead either in typographical form or using a computer directly when drawing up the letter.

A handwritten thank you letter on the organization's letterhead and personally signed by the manager is considered a special sign of attention.

	-
	-	Send hundreds of proposals, requests and other business letters every day, but are not getting the desired result with your message? Don’t know how to unobtrusively and politely remind the recipient of his obligations? Then online training will certainly help you "Business Writing Skills"! You can go through it at any convenient time.	-	-
	-

Letters of gratitude for assistance provided are one of the types of official letters. Their name speaks for itself; there is no need to explain what it means. But what should the text for assistance provided be? After all, after all, this is an official document, and not just a message on a social network or a nod in a personal meeting. In this article we will tell you about the assistance provided and give examples to make it easier to understand the compilation.

Code of Politeness

Business communication has its own characteristics. It does not tolerate familiarity and excessive emotionality. At the same time, special forms are intended to express certain feelings. A letter of gratitude for assistance provided (a sample will be presented below) is a common practice for establishing partnerships, as well as a guarantee of pleasant cooperation.

When should you express gratitude in the form of a letter?

Of course, it’s not worth writing up a whole paper for some minor details. In this case, the text of the thank you letter for the assistance provided will not exceed even a line. But it is still not necessary to wait for something completely large-scale - regular cooperation is more than suitable.

Why give thanks?

Practice shows that in the post-Soviet space they have not yet been popular for assistance provided. Perhaps due to the fact that the mentality is not conducive to this form of expression of one’s feelings. And in vain: it has many advantages.

First of all, this is a great way to stand out and be remembered. Secondly, this is the key to further successful cooperation. And thirdly, it is simply polite and pleasant. It will also be nice to receive it in the form of a letter to the person to whom it is sent.

How and what to write?

Letters of gratitude for assistance provided are written almost in free form. The most important thing about them is to express your appreciation, not make demands.

Depending on the scale of assistance provided and other nuances responsible for how official the letter will be, you will need to follow the following rules:

• Always write a request first. In a strict, solemn letter of gratitude, this may be the characteristic “dear”, but in a simpler, friendly note, you can completely use a personal address by name and patronymic without any epithets.
• Regarding personal character, there are two pieces of advice: on the one hand, do not complicate the text of the letter of gratitude to sponsors for the assistance provided (or to anyone else) with turns and pretentiousness, on the other hand, arrange everything almost pompously. Which one should you stick to? The second option is more suitable for a letter from an organization, while a letter of gratitude to the organization for the assistance provided personally from the specified citizen will be much better received if it is drawn up according to the first advice.
• Typing on a computer is optional. It is quite possible to write for the assistance provided or other kind of support by hand. Even if you choose to type on your PC, it's a good idea to set it to an italic or calligraphic font that conveys a friendly "thank you" rather than a stern notice.
• Don’t be afraid to use epithets in any case and write really beautiful words. Although letters of gratitude for assistance provided are considered a business style of communication, there is no place for dry officialdom in them, but rather sincerity is more important, otherwise they will seem like a forced measure.
• Share what you are grateful for and how important it is to you. It's not as difficult as it seems.

Examples

After the theoretical introduction, we come to much more illustrative examples.

Some people recommend making thank-you note forms in advance. Not a bad idea, but you need to remember that a form means a prepared font, background, frame. You shouldn't make a form like the template for a contract, in which you only need to fill out the recipient's first and last name, this gives the unfavorable impression that the sender is stamping out such “thank you”s without really caring about them. The purpose of the correct form is to think about what kind of letter would be most pleasant to read and perceive.

Sponsors

A letter of gratitude to sponsors for their assistance is presented below as an example.

"Dear Nikita Petrovich!The administration of the Yekaterinburg Theater of Young Talents sincerely thanks you for providing sponsorship in organizing the city competition for young directors.

The success of the project would not have been possible without your contribution, and we say thank you very much for helping us implement such a large-scale event, which, without a doubt, raised the cultural level of our society and allowed many children and adolescents to express themselves.

We wish you and your team further success, successful projects, prosperity in all types of activities and assistance from partners.We hope that you will realize all your plans.

Sincerely,Mikhail Sorokin and the team of the Yekaterinburg Theater of Young Talents."

Sample No. 2

"Alexander Igorevich!The public program “Well-Being in Every Home” expresses its sincere gratitude to you for your support. We guarantee that all financial assistance provided by you will be used to improve the buildings of nursing homes and, in addition, to purchase the required medications in order to improve the condition of people of retirement age.

We admire your mercy, as a result of which the lives of those who need our help will become a little better.

We wish you not only prosperity in business, financial well-being and career growth, but also that all the goodness and happiness that you helped bring to the world of the disadvantaged will return to you and your family in multiples.

Respectfully,Ivan Surikov."

To the deputy

A letter of gratitude to a deputy for the assistance provided can be sent to the Chairman of the State Duma addressed to the relevant official, or it can be a personal appeal to the person who provided support. Its content is also different: from gratitude for a specifically specified resolved issue to generalized gratitude.

Example

"To the Chairman of the State Duma A.S. Koreshkov

Letter of gratitude for assistance provided.

I would like to express my gratitude to State Duma deputy Andrei Sergeevich Mashkov, who always responds to the requests of citizens, resolves issues in a timely manner and generally contributes in every possible way to the improvement of our city.On my own behalf I would like to wish him all the best and success.

Sincerely,resident of Yekaterinburg Vyacheslav Mironov."

Personal appeal

"Dear Eduard Semenovich!Thank you very much from our entire family for solving our housing issue. We thank you for your responsiveness and wish that your kindness does not go unnoticed, and that you and your loved ones are always happy!

The Mironchuk family."

Organizations

A letter of gratitude from the organization for the assistance provided can be sent to both the general director of the company and an individual employee. It can also contain an appeal to the entire team that has shown special assistance in a particular matter.

In addition, letters of gratitude for assistance provided from one organization to another have their own characteristics: often, after expressing gratitude for the support, at the end a clarification of agreements, an offer of further cooperation, advertising, etc. are written. Papers of this kind are more related to business communication, since they gratitude is mixed with the business benefit of each party.

Below is an example of such a thank you letter.

"Comrades!Let me express my gratitude to you for the welcome given to a representative of our company in your company. We hope that all the agreements that were reached at this meeting will be implemented.We also look forward to a pleasant cooperation with you!

Sincerely,the team of the organization "Cosmotour".

From an individual

"To the General Director of Darena LLC."

Letter of thanks.

Many thanks to your employee, Mikhail Sergeevich Aravtsov, who quickly and efficiently resolved my issue.I hope you will encourage him for his efforts.

Sincerely, Nikita Skvortsov."

Frequent revolutions

As you can see, some rotations are repeated in all samples. They are typical for all papers of the type under consideration.

• “I express my gratitude”;
• “I want to express my gratitude”;
• “thank you for your assistance/help/support”;
• “We want to say thank you,” etc.

Interview

It would seem, what does the interview and writing thank you letters have to do with it? But the West is already instilling new traditions in us. A thank you letter after an interview is becoming increasingly common.

The fact that many in the post-Soviet space have not even heard of this is even a plus - you can stand out among competitors for a job, be remembered in the eyes of the employer, show your best side, and therefore, most likely, get a vacant position.

Advantages

In addition to these properties, a thank you letter after an interview can serve another purpose, namely to help correct mistakes made during the interview. Of course, it will not be possible to smooth out gross mistakes, but it is very possible to finish saying something, send a file that was mentioned during the meeting.

Three cases when you need to write a thank you letter after an interview:

• if you are truly grateful;
• if you really want to get a position;
• if you do not want to get the position, to explain the reason for the refusal.

Differences between Western practice and usual thank-you letters

When a Russian person mentions a letter of gratitude, something similar to a solemn letter appears in his head. Perhaps this is why there are problems with writing it - it seems that there are so many requirements and if you make even one mistake, everything will go wrong.

But that's not true. In most cases, it is enough to actually express your gratitude, write to whom, from whom and why the paper was drawn up. A good example is not framed A4 sheets, but simple notes that our Western colleagues write, they briefly and clearly express the essence and do not contain unnecessary elements.

Finally

In this article, we tried to talk in as much detail as possible about how to write a thank you letter. It also has enough examples to get you started. They clearly illustrate what this paper should be. There is no need to write according to samples - sincerity in such a matter speaks for itself.

One important piece of advice: if you don’t want to thank, don’t see the need for it and don’t feel grateful, it’s better not to really thank.

This type of letter belongs to the category of official letters. The name itself suggests that the content of the letter should express gratitude. At the enterprise, at the discretion of the manager, individual employees can receive letters of gratitude for good work, cooperation, active participation in cultural life, and more. A thank you note can be sent to either a business partner or a client.

Probably many remember with what trepidation our grandparents treated the certificates issued at enterprises for labor and public merits. This was not just an official document issued by a representative of the organization, it was an expression of recognition and high appreciation of the worker’s merits.

Times are changing and today it is customary to express gratitude through letters of gratitude (and, of course, a bonus), which has long been practiced in Western countries.

Our article will tell you how to write such a note correctly.

How to write the text of a thank you letter?

The business style of communication has its own characteristics. The main requirement is the absence of excessive emotionality. There are special service letter writing samples for all Thanksgiving occasions.

Why write thank you notes? First of all, to thank the person for their cooperation, to win them over and make it clear that their work and actions were important to the company.

And although the official sample of a thank you letter has not been established, there are some features of its writing. First of all, these are the requirements for the text itself and the form of address:

• The text of the note must be written on a standard form;
• if gratitude is written in a strict form, the address should begin with the word “Dear...”; if the note is from a friendly team, it can be started simply with the employee’s first name and patronymic;
• The paper can be written either by hand or typed on a computer. If the note is written using a computer typesetting, it is better to choose italic from the font options - it looks less formal and is more evocative of a friendly “thank you”;
• tell in the note exactly what you are grateful to the person for;
• be sincere - it always has a positive effect.

Get advice from a lawyer in Moscow on issues of drafting official documents and more to avoid mistakes and inaccurate wording. Details at the link:

Sample thank you letter for good work to an employee

If your company has a diligent employee who does his work efficiently and on time, thank him with a thank-you note. Use the following text as an example:

“Dear Tatyana Mikhailovna, on behalf of our company and myself personally, I would like to express my gratitude for your work, which you always perform with high quality and on time, as well as for your creative approach. Our team is proud to have such a responsible and creative employee.”
Date Signature (full name).

Sample letter of gratitude to the organization for the work done

A thank you note to an organization for the work done is written on behalf of the company, which expresses gratitude. In the text they write to whom and from whom this note is addressed, and in the content they must indicate for what merit they are thanking.

For example:

“The Phoenix company expresses its deep gratitude to the XX company for the services provided in the renovation of our office, as well as the replacement of electrical wiring. Separately, I would like to note the high professionalism of your electricians, who completed their work quickly and efficiently.

Thank you for your services and we look forward to further cooperation.
Sincerely, Phoenix OJSC.

Text of a letter of gratitude for active participation in cultural life

To write a thank you note for participating in cultural life, you can use this sample:

“Dear Lyudmila Nikolaevna, the administration of kindergarten No. 19 “Chaika” sincerely thanks you for your active participation in holiday matinees in our institution, as well as for preparing children for city competitions. Thanks to your talent, this year our children took first place in the annual city children's creativity competition "Prolisok".

How to thank a person or group of people if the budget is quite limited? A great option would be to write a thank you letter. But how to teach it? Download a ready-made sample or compose it yourself? In this article you will find examples of thank you letters, based on which you can create your own unique text.

Letter of thanks for good studies

Most schools in our country are budgetary organizations. As with all structures of this type, their funding is very limited. How can we encourage capable and talented children for participating in school competitions and for academic success? A thank you letter would be a great option. An example of this type of incentive:

Dear student. Thank you very much for helping your school maintain its status as one of the best educational institutions in our area. Thanks to people like you, our country is getting better every year. After all, it is talented children who will occupy leadership positions in the future and develop our economy, culture and politics. Maybe now it seems strange to you that the connection between winning the Social Science Olympiad and the prosperity of our society. But still, know that knowledge of this subject will help you become a successful and respectable citizen of our country.

Sincerely, school director.

We write a letter of thanks for participation

The best way to reward students for being active in school is to give them a certificate. Today, admission to prestigious universities requires as many commendations and various medals as possible. Of course, you shouldn’t receive a certificate for participating in a school concert, but you can express gratitude for performing in a city team, for example, KVN. After all, such student activities support the prestige of the educational institution. Example of a thank you letter:

Dear student! Thank you for your active extracurricular activities. It was your participation in the concert that helped make it memorable and interesting. Your enthusiasm will not go unnoticed, remember that. Our entire teaching staff is proud of our talented children, one of whom you are. Keep up the good work and we will always support you.

Classroom teacher.

How to write a thank you letter to a teacher?

It's always nice to hear kind words. But oral phrases will sink into oblivion, but written gratitude will remain. That is why letters of gratitude to teachers from parents are popular today. If you come across an excellent teacher and mentor for your kids, be sure to thank him. After all, there are fewer and fewer talented teachers. And each of them wants to see that his work is not in vain and that his activities resonate in the hearts of both children and their parents. Example of a thank you letter:

Dear teacher! Thank you for being you. Our children are very lucky to see such an attentive, caring and sensitive mentor every day. The children enjoy going to kindergarten, where they gain new knowledge. Thanks to your efforts, all the children in our group have learned to read, draw beautifully and can quickly count to ten. Without your participation, children would not be so friendly, sensitive and well-mannered. We thank you from the bottom of our hearts for your efforts.

Parents of older children.

Example of a thank you letter to a teacher

There are so many honorable professions in the world. But unfortunately, few people today dream of becoming a teacher or educator. Most young people go to study to become marketers, lawyers or designers. So we should be in awe of those who want to connect their lives with teaching. It is worth encouraging talented people both verbally and in writing. Text of a letter of gratitude from the school principal to the history teacher:

Dear Lidia Semyonovna! You have been teaching at our school for 5 years and during this time you have found an approach to more than one hundred different students. Thanks to your patience, hard work and non-trivial approach to teaching, all your students show interest in history. I really hope that our cooperation with you will be long and fruitful. I wish you good health and good luck!

Sincerely, school director.

We write a thank you letter to parents

It is customary to congratulate not only graduates on graduating from school. After all, they would not have walked this long path without the help of their parents. It is they who, first of all, should be congratulated on the fact that the children have successfully completed one of the stages of their lives and are now standing on the threshold of another. Text of a letter of gratitude to parents from the school principal:

Dear Sofia Alexandrovna! Thank you for raising a wonderful son. It was thanks to your diligence and hard work that your boy was able to achieve incredible success in his studies. Our teachers made every effort to ensure that Alexander could become one of the best students at the school. But he owes it to you that he became a worthy member of our society. I wish you health and success in all areas of life!

Sincerely, school director.

Letter of gratitude from the team

Employees of an organization can express their gratitude not individually, but collectively. This is especially necessary when one team needs to thank another. In this case, you can write a letter that talks about what success the company was able to achieve thanks to cooperation. Or you can express gratitude for the impression that the team received, for example, during a business trip. To whom should we express gratitude? Yes, at least for hotel workers. Such a noble gesture will not go unnoticed and next time employees will receive an even warmer welcome. Example of a collective thank you letter:

Thank you to the hotel team for organizing such a warm welcome for our company. We literally felt at home. All our demands were satisfied at our first request, and it is worth noting that we had to demand practically nothing. All our wishes were anticipated in advance. Special thanks to the manager Igor, who quickly resolved all issues, helped with organizing the conference and quickly found ways out of difficult situations. We look forward to further cooperation.

Alliance company team.

How to write a thank you letter for a good job?

People definitely need to be encouraged. You can come up with different ways to do this: a cash bonus, a trip or a letter of gratitude for good work. A person always wants to hear that his work is not in vain. Both children and adults need to hear that they are simply wonderful, unique and very talented. It’s especially nice when there is a paper at home with the director’s signature, which increases self-esteem. Example of a thank you letter:

Dear Alexey Yakovlevich! I thank you for your hard work and dedication to the company. Your high level of qualifications helped our production enter a new market and increase profits significantly. Thanks to you, our company was able to grow and is now developing successfully. You are respected by both your colleagues and management. We hope that you will continue to find a non-trivial approach to solving problems. I wish you health and longevity.

Sincerely, Director of the Vasilek company.

An analogue of a thank you letter for help in organizing an event

Any activity needs encouragement. After all, expressing gratitude both verbally and in writing is not so difficult, and people will be pleased. Therefore, if your organization was helped to organize a conference or corporate event, then you can write a letter of gratitude for organizing the event. Example:

Thanks to the Astra restaurant for the wonderful holiday that its employees organized for our company. Our team had a wonderful time enjoying an interesting program. The service was at the highest level, for which many thanks to the waiters. And special thanks to the chef, who managed to pleasantly surprise us with culinary masterpieces.

Interstroy company team.

Example of a thank you letter for cooperation

Very often, two firms are forced to cooperate to help each other. And usually such mutually beneficial cooperation gives good results. That is why you should not be afraid to write letters of thanks for the help provided. After all, perhaps in the future you will have to use the services of the organization that helped you out of trouble more than once. Writing a letter of gratitude for fruitful cooperation does not take even ten minutes, but it can bring enormous benefits. Example:

Our team expresses gratitude to your company for your help. We highly value collaboration. Thanks to cooperation, our company has increased its turnover, and this is primarily due to your merit. We hope for a long and fruitful cooperation. Success and prosperity of your company.

Sincerely, Director of the Microblock company.

How to write a thank you letter for help

Very often, budget organizations, such as schools, kindergartens and theaters, need additional funding. This could be one-time financial assistance, or it could be sponsorship of an event. And sometimes there is simply nothing to repay for the good done. Although patrons rarely accept any gifts from recipients, everyone is pleased to receive written confirmation of their generosity. Therefore, an excellent way out of the situation would be to present a letter of gratitude for the assistance provided. Example:

Dear Pyotr Ilyich, thank you very much for financing our performance. Our theater is just getting back on its feet, so we work practically on the same enthusiasm. We are glad that you provided us with all possible assistance in sewing new suits. Thanks to people like you, art will never die and will only flourish every year. I wish you health and longevity.

Sincerely, the team of the Romashka Theater.

Any employee can receive a letter of gratitude from the organization; such gratitude is expressed in case of good work. This is a business document containing words of gratitude, and the reason can be different: high-quality provision of services, well-done work, successful cooperation, assistance or assistance. A non-commercial business letter is addressed to one person or an entire team.

What is a thank you letter

An individual or a group can receive a letter of gratitude. This emphasizes the importance of people and their merits. Such a letter can be a response to a congratulation or an invitation. The letter of gratitude meets all the requirements of a business style; it contains the main parts: the header of the document, the address, the main text, the paper is accompanied by the signature of the manager, and a seal is affixed. The letter is written on company letterhead, has a clear form, and is one of the types of business communication between people.

Sample

A thank you letter is considered a business document, but some deviations from the rules are allowed here. The header is indicated if necessary; it is an optional element. It gives information about the person (or people) to whom gratitude is expressed. Below is the appeal. Then words of gratitude are placed, which consist of template phrases. And at the bottom left there should be a signature with the basic information of the person expressing gratitude: full name and position title. All this is often documented on letterhead on behalf of the manager.

You can download sample thank you letters on the Internet:

• for cooperation;
• employee;
• organizations;
• to the teacher;
• doctor;
• to the student;
• for help;
• for charity;
• gratitude to parents, veterans, volunteers, etc.

Writing samples may be as follows:

• Option 1:
  • The company (name) provides heartfelt expressions of gratitude and sincere gratitude to the company (name) and company managers for the high-quality and timely delivery of furniture (other goods).
  • We express confidence in maintaining the existing friendly relations, we would like to express hope for further mutually beneficial, fruitful cooperation.
  • Position, signature, full name.
• Option 2:
  • Dear (name, patronymic)!
  • We express our gratitude to you for your many years of work; you make a huge contribution to the development and prosperity of the company!
  • On your 50th birthday, we wish you inexhaustible creative energy, the accomplishment of all your endeavors, further success, good health, joy, and happiness!
  • Sincerely, (position) signature, full name

What do you express gratitude for in a letter?

A thank you message is written for a job well done, assistance provided, and support. If people financially sponsored or were suppliers of equipment, furniture, and other necessary things, they can be sent thanks by e-mail for their help, expressing deep gratitude with warm words that will cheer up the recipient and encourage him to do new good deeds.

For conscientious work

Some people devote many years to their work, they put in all their strength, they work conscientiously. They thank an employee of the organization with such a letter; it must indicate the name and patronymic of the person, how long he worked in the organization, and what merits he had during this time. Compose a text that mentions the person’s personal and professional qualities, and the projects the person has worked on. The purpose of a thank you message is to please a person and raise his strength to a new level, so it is important to write it correctly.

Sample letter thanking an employee:

1. Dear (name, patronymic)!
2. We express our gratitude to you, sincere appreciation for the fact that you have been working with us for 15 years and making a huge contribution to the development of the company!
3. On your anniversary, we wish you inexhaustible creative energy, success, good health, happiness, creative achievements, and material wealth!
4. Job title, signature, full name.

Gratitude for the work

The employee's immediate superior should write a thank-you note to the employee and then sign it. The text contains an appeal to both one person and the entire team of the company. Expressed if the project was completed on time or even earlier. If the team worked harmoniously and successfully, after which the company received a large profit, then the letter will also be in good form. Approximate structure:

• Dear (name, patronymic or team so-and-so)!
• Taking this opportunity, I would like to thank the employees of the company (name) for the service provided, high quality of work, efficiency and timely assistance in resolving pressing issues.
• I hope for further long-term, fruitful cooperation.
• Sincerely, (last name, first name).

For the assistance provided

Expressions of gratitude in business letters often follow how some kind of assistance has been provided to a company or a specific person by another organization or individual. Help is expressed in moral support and the organization of an event. Often help comes in the form of sponsorship from a company or person in his new project.

• Dear (io)!
• The administration of [name] expresses gratitude for the sponsorship provided in organizing the anniversary of the humanitarian university. The performances of the musicians were at the highest level, and the light show was extremely beautiful! We express our special gratitude to you, because the successful implementation of this project would not have been possible without your participation.
• We wish you and the entire team of (company name) health, interesting ideas, their successful implementation, good clients, and growth in professionalism.
• Sincerely, (name, surname).

Gratitude for cooperation

This type of letter is very common; it is sent to people both within the company itself and to various business partners, and can be given at an official presentation. Approximate structure:

• Dear (name, patronymic)!
• We highly appreciate working together with your company. We are well aware that we owe our success, first of all, to the companies offering our services and to successful cooperation with you. We wish you and your company success and prosperity!
• Sincerely (name, surname of the boss).

For sponsorship

Very often, companies express gratitude to their sponsors for their help, support, and writing a letter is similar to all previous options:

• Dear (name, patronymic)!
• The administration of [institution name] expresses gratitude for the sponsorship provided in organizing the regional children's creativity competition. The successful implementation of this socially significant project would not be possible without your participation.
• We wish you health, interesting ideas and their successful implementation, and further prosperity of the company.
• Sincerely, (name, surname).

Rules for writing a thank you letter

A letter of thanks is an official document, so it has clear standards and rules for filling it out:

1. The header is located at the top right, but options without it are allowed.
2. There must be an appeal either to one person or to a group of people.
3. The main part consists of template, standard phrases that are based on compliments and kind words.
4. At the end of the letter there must be a signature of the person who compiled this paper. In this case, the first and last name is indicated, there may be a mention of the position, and a personal signature is placed.

Appeal

This is a mandatory element that is present in any official paper. Since a letter of gratitude is a document, the address is always there, often accompanied by the word “dear.” A person is called by his first name and patronymic; rarely a surname can be added. If gratitude is sent to the entire team, then write “dear colleagues (name of organization).”

Letter details

Details can be presented in a letter at a minimum: only the name of the organization, the position of the person who draws up the document. But there is an option when the details are specified in great detail:

• name of company;
• position of expressing gratitude;
• organization address;
• phone number, fax number of the organization;
• TIN/KPP, other important details;
• date of;
• thank you number.

Information about the compiler

This paragraph of the letter does not take up much space. At the end, the position of the person expressing gratitude and his full name are simply indicated. There may also be a signature. In some cases, they write in detail: the name of the organization, the position held by the person thanking, his full name and abbreviated signature. If the letter is intended for parents, then there is no need to indicate the position, just the name is enough.

Thank you letter text

How to write a thank you note correctly? Due to the fact that written gratitude is an official document, its content is always formulaic. It necessarily includes standard phrases about expressing gratitude. The personal qualities of the people to whom this letter is sent are emphasized. Standard phrases are perceived as mandatory, but people are still pleased to receive such a paper.

How to properly express gratitude

You can thank a person using simple but effective phrases. At the same time, you should not wait for a more convenient opportunity; it is better to do this whenever possible:

1. Let me express my gratitude for...
2. Our company would like to express our sincere gratitude for...
3. Thank you for your congratulations on the occasion of the company's anniversary...
4. I would like to thank you for...
5. Thank you very much for...

How to avoid cliched phrases

It is clear that a letter of gratitude is an official document that consists of generally accepted phrases and figures of speech, but you can try to avoid cliched expressions or reduce their number a little. You should not speak in general terms, it is better to specify this case: mention real people, their merits, actions, professional qualities, etc. The letter does not indicate the mistakes of colleagues, the shortcomings of their work, they try to emphasize only the positive aspects. It is better to use more sincere words and phrases “on your own behalf.”